Axle HRM (“Axle HRM,” “we,” “us,” or “our”) provides Oracle Cloud HCM, Dayforce, HiBob, and Workday consulting, implementation, staff augmentation, and managed HR technology services to clients globally, including in the United States, Australia, New Zealand, Singapore, and the United Arab Emirates. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you visit axlehrm.com (the “Site”), interact with our forms (including “Book a Call”), apply for a role with us, or otherwise engage with us as a prospective or existing client, partner, or vendor.

Note on client engagement data: Where Axle HRM processes personal data (such as employee, payroll, or HR records) on behalf of a client as part of a signed consulting, implementation, or managed-services engagement, we act as a data processor / service provider on that client's instructions. That processing is governed by the applicable Master Services Agreement, Statement of Work, and/or Data Processing Agreement (DPA), not by this Site-facing Privacy Policy. If you are an employee of one of our clients and have questions about how your data is handled within an Oracle Cloud HCM, Dayforce, HiBob, or Workday implementation, please contact your employer (the data controller) directly.

Who We Are

Axle HRM is the data controller for personal data collected through the Site, as described in this Policy. For controller/processor questions relating to a specific project, refer to your Services Agreement, which will identify the responsible party for that data.

Information We Collect and Why

We collect the following categories of information, depending on how you interact with us:

Category of Data:

Contact details (name, business email, phone, job title, company)

Purpose of Processing:

Respond to inquiries; schedule discovery calls; prepare proposals; send requested resources

Legal Basis (GDPR):

Legitimate interest / steps prior to entering a contract

Category of Data:

Business/project information you share (e.g., current HR systems, project scope)

Purpose of Processing:

Scope engagements; prepare proposals and Statements of Work

Legal Basis (GDPR):

Legitimate interest / pre-contractual steps

Category of Data:

Website usage data (IP address, browser/device type, pages viewed, referral source)

Purpose of Processing:

Site analytics, security, and performance monitoring

Legal Basis (GDPR):

Legitimate interest / consent (cookies, where required)

Category of Data:

Job application data (resume, work history, references) submitted via Careers pages

Purpose of Processing:

Recruitment and hiring

Legal Basis (GDPR):

Pre-contractual steps / legitimate interest / consent

Category of Data:

Marketing preferences (newsletter sign-up, webinar registration)

Purpose of Processing:

Send requested updates, case studies, or event invitations

Legal Basis (GDPR):

Consent

Cookies and Similar Technologies

We use cookies, tags, and similar technologies, including Google Tag Manager and standard web analytics — to operate the Site, understand how visitors use it, and (where applicable) measure the performance of our outreach. These generally fall into the following categories:

• Strictly necessary cookies: required for the Site to function; cannot be disabled.
• Analytics/performance cookies: help us understand visitor behavior (e.g., pages viewed, time on Site) to improve content and navigation.
• Marketing/tracking cookies (if used): support measurement of campaign performance and content relevance.

Where required by applicable law (e.g., in the EU/UK), we will request your consent before setting non-essential cookies, and you may withdraw that consent at any time through your browser settings or any cookie-preference tool on the Site.

How We Use Your Information

• Respond to inquiries submitted via contact forms, email, or “Book a Call” requests;
• Prepare proposals, Statements of Work, and related pre-engagement materials;
• Operate, secure, and improve the Site;
• Send requested resources, case studies, whitepapers, or event invitations;
• Evaluate job applications submitted through our Careers pages;
• Comply with legal, regulatory, tax, and accounting obligations;
• Detect, investigate, and prevent fraud, abuse, or security incidents.

We do not use information collected through the Site to make automated decisions that produce legal or similarly significant effects about you.

How We Share Information

We do not sell your personal data. We may share it with:

• Service providers who support our operations (e.g., website hosting, analytics, email delivery, CRM), under contractual confidentiality and data protection obligations;
• Professional advisors (legal, accounting) where necessary;
• Oracle, Dayforce, HiBob, Workday, or other technology partners, only where necessary to deliver a specific engagement and consistent with the applicable Services Agreement;
• Regulators, courts, or law enforcement where required by law or to protect our legal rights;
• A successor entity in connection with a merger, acquisition, or sale of assets, subject to standard confidentiality protections.

International Data Transfers

Because Axle HRM operates and serves clients across multiple regions including the United States, Australia, New Zealand, Singapore, the UAE, and elsewhere personal data we collect may be transferred to, stored, and processed in countries other than your own. Where we transfer personal data out of the European Economic Area (EEA) or the UK, we rely on appropriate safeguards recognized under GDPR/UK GDPR, such as Standard Contractual Clauses, unless the destination benefits from an applicable adequacy decision.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Policy, including to satisfy any legal, accounting, or reporting requirements. Inquiry and prospecting data is generally retained for the period reasonably necessary to progress a potential engagement and for a limited period thereafter for record-keeping; job application data is retained per applicable recruitment record-keeping laws. Data processed under a client Services Agreement is retained in accordance with that agreement and any related DPA.

Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal data:

Access:

Request a copy of the personal data we hold about you.

Rectification:

Ask us to correct inaccurate or incomplete data.

Erasure:

Ask us to delete your personal data, subject to legal exceptions.

Restriction / Objection:

Ask us to limit processing, or object to processing based on legitimate interest.

Portability:

Request your data in a structured, machine-readable format.

Withdraw Consent:

Where processing is based on consent (e.g., marketing emails, non-essential cookies), withdraw it at any time.

Complain:

Lodge a complaint with your local data protection authority (e.g., your EU/UK supervisory authority).

Data Security

We implement reasonable technical and organizational measures designed to protect personal data against unauthorized access, alteration, disclosure, or destruction, consistent with the sensitivity of the data involved. Where Axle HRM handles client HR/payroll data as part of an engagement, applicable security controls, access restrictions, and confidentiality obligations are further defined in the Services Agreement and/or DPA. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Third-Party Links

The Site may link to third-party websites (including Oracle, Dayforce, HiBob, Workday, and partner or client sites) that are not operated by us. This Policy does not apply to those third-party sites, and we encourage you to review their respective privacy policies before providing any personal data.

Children's Privacy

The Site is intended for business audiences and is not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can delete it.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

Axle HRM Email: contact@axlehrm.com

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the revised version on this page. We encourage you to review this Policy periodically.